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What a trustee does on the EOSB platform, how money moves through the trusts you hold, and how to use this guide.

New to the platform? Start with How the platform works and Roles and responsibilities. Every workflow is drawn out under How EOSB works.

As a trustee you hold the EOSB trusts that employers fund, and you are the control on every movement of money in and out of them. Nothing counts as funded, is invested, is spent above the limit or is paid out without your confirmation.

How money moves

Your decision	What it protects
Confirm employer funding	Only money that really arrived counts towards the employer’s funded amount.
Log transfers to the fund manager	Every amount sent out of the trust has an audit record and evidence.
Approve differences in recognised cash	The fund manager cannot quietly book more or less than you sent.
Decide large expenses and budgets	Costs are paid from the trust only within an agreed plan.
Approve benefit payments	Leavers are paid the right amount, and only once.
Portfolio oversight	You can see the money is invested as agreed.

Find what you need

Setting up

1. Set your password and sign in — the link arrives when the regulator verifies your organisation.
2. Check your phone and email are right in Settings: one-time codes are sent there.

Every day

Start on the dashboard. Pending approvals shows everything waiting for you.

1. Confirm funding proofs against the trust bank statement.
2. Approve benefit payments for employees who have left.
3. Clear cash recognition and expenses waiting for you.

Every month

1. Send the fund manager what the trusts do not need to hold as cash, and log each transfer.
2. Check the transfer register — every transfer should be Recognised.
3. After month-end, review the asset register, allocation variance and ROI.

When something happens

Situation	Go to
A proof does not match the bank statement	Reject the proof with the reason
The fund manager booked a different amount than you sent	Cash recognition
You cannot log a transfer: “Insufficient employer-funded trust cash”	If logging is refused
A leaver’s payment has no payout account	Check the details
An asset type is outside tolerance	Allocation variance

Approving a benefit payment and logging a transfer ask for a one-time code, sent by SMS, email and WhatsApp to the contact details on your account.

Key terms

Term	Meaning
Funding proof	The employer’s evidence of a payment into the trust.
Employer-funded trust cash	Money you have confirmed into the trust and not yet sent on. You cannot send the fund manager more than this.
Recognition	The fund manager’s confirmation of how much of a transfer arrived.
Variance	Recognised minus logged: positive if more arrived, negative if less.
Expense budget	The fund manager’s plan for a trust’s running costs. It must be approved before they can spend.
Final settlement	The benefit owed to an employee who has left: everything they had accrued.
Allocation variance	How far the portfolio’s actual mix is from its agreed policy mix.